How it works
One workforce operation, organised around five outcomes.
From the first request for cover to the export your payroll team receives. Each capability is labelled so you know what is live and what is live once configured for your organisation.
1 of 5
Plan and fill work
Create the work, roster your direct people, invite the right person or open it to your wider network, and see responses in one place.
- Create jobs with the requirements the work actually needs.
- Roster your direct workforce, with availability and leave in the same view.
- Invite a specific person directly, or open the work to your wider network through Marketplace.
- Collect responses and confirm assignments without a phone tree.
Capabilities
- Jobs and assignmentsLive
- Direct-workforce rosteringLive
- Availability and leaveLive
- Direct invitationsLive
- MarketplaceLive
Roster
2 of 5
Know who is ready
Onboarding, compliance requirements and profiles stay current, so readiness is visible before work is confirmed and site information reaches people before they arrive.
- Onboard people once, with the documents and evidence your roles require.
- See compliance status while matching and assigning, not after.
- Keep worker and clinician profiles current, including what is outstanding.
- Site Briefs carry arrival, contact and systems information to people before they arrive.
Capabilities
- OnboardingLive
- Compliance requirements and evidenceLive
- Worker and clinician profilesLive
- Site BriefsLive
Compliance status
Site Brief
3 of 5
Coordinate delivery
Workers, coordinators and client sites share one picture of what is happening: messages, the worker app, the client portal and attendance as it is recorded.
- Workers see their work, respond to invitations and check in and out from the mobile app.
- Check-in and check-out capture location, and can be geofenced to the site where you configure it.
- Messages keep coordinators, workers and client contacts in one thread.
- The client portal shows client sites their upcoming cover and the people confirmed for it.
Capabilities
- MessagesLive
- Worker mobile appLive
- Client portalLive
- Check-in and check-out, geofenced where configuredLive
- Attendance trackingLive
- TimesheetsLive when configured
Client portal
4 of 5
Maintain oversight
Dashboards and reporting show what needs attention. Engagement, health and safety and incident workflows are available where an organisation switches them on.
- Dashboards show open work, what is awaiting approval and readiness that is about to lapse.
- Reporting across work, compliance and attendance.
- Engagement, health and safety and incident workflows for organisations that switch them on.
Capabilities
- Dashboards and reportingLive
- EngagementLive when configured
- Health and safetyLive when configured
- IncidentsLive when configured
Manager dashboard
5 of 5
Move approved data towards payment
Approved time and workforce data become a configurable payroll-ready export, so your payroll process starts from accurate information rather than re-keyed spreadsheets.
- Timesheets draw on attendance and are approved by the right person.
- Pay rates are managed where your organisation configures them.
- Approved time becomes a configurable payroll-ready export for your payroll process.
Capabilities
- Timesheet approvalLive when configured
- Pay-rate managementLive when configured
- Payroll-ready exportsLive when configured
Timesheet approval
Payroll-ready export
Reading the labels
What the status labels mean.
- Live
- Available to every organisation on WeavHR today.
- Live when configured
- Available once set up for your organisation during supported configuration.
Planned capabilities, such as direct connections to payroll providers, are not shown until they are available.
Implementation
Supported configuration from the start.
We work with you to configure roles, requirements, workflows and payroll-ready outputs correctly and efficiently, so the platform reflects how your organisation actually operates.
- Staff and data imports
- Onboarding support for your people
- Payroll-export set-up for your payroll process
- Implementation templates for common workforce models
Payroll connectivity
Connect approved workforce data to payroll.
WeavHR prepares approved time and workforce data for export into your payroll process, reducing re-keying and avoidable corrections. Current connectivity is through configurable export workflows when configured. WeavHR does not replace payroll.
Illustrative savings
What is three hours a week worth to you?
Value themes we hear about most: compliance chasing, roster preparation, replacement cover, timesheet corrections, payroll leakage, duplicate entry, system switching, onboarding administration and missed or unfilled work. Put your own numbers in.
Calculation: hours saved each week × loaded hourly cost × working weeks = annual saving. Monthly is the annual figure divided by twelve.
This is an illustration using your own inputs, not a measured customer result. Actual savings vary with how your organisation works today. Nothing you enter here is stored or sent anywhere.
Talk to us about your workforce.
Book a discovery call and we will walk through how WeavHR fits the way your organisation plans, readies, coordinates and pays its people.